![]() ![]() IS MY DATE AVAILABLE? Bookings are updated constantly. Our staff has collected the most frequently asked questions and provided answers to assist you with your planning. There are many details to consider when planning your event. ![]() Food and drink is welcome in the Atrium and Rodriguez Pavilion, but not the Auditorium.Ĭontact Kay Barbini with any questions, to take a tour, or to book the space today! 757.425.0000 x318 For example, we need to make sure the company name and logo fit with our brand.ĪUDITORIUM SPECIFICS Technical staff for lighting, sound, and projections should be familiar with our systems and we are happy to show them the ropes. PRINTED MATERIALS AND PUBLICITY If you plan to promote your event through posters, flyers, signs, or other publicity, let us know in advance so that our marketing team can approve them. All alcohol service requires an ABC license.ĭECORATIONS We need to approve all decorations and are happy to provide more details. SMOKING AND BEVERAGE RESTRICTIONS Smoking is limited to the designated smoking area provided outside of the building. If you need additional help, let us know and we will arrange for a cleaning service and make it part of the contract-no need to hire your own.ĬATERING We have a list of creative and varied caterers from which you will choose. ![]() MAINTENANCE Clean up and trash removal is done by you or your vendors. Rates vary based on needs, size of event, and date. SECURITY Our security guards are great and will be on site for your whole event, including setup and breakdown. We will also need to approve all vendors and contractors that will be visiting the site. We need to provide approval for all logistical plans including seating, lighting, and décor. LOGISTICS To make sure everything goes smoothly and fits within our guidelines we need to review the logistics of your event. Additional fees, if any, will be determined at the time of contract depending on any extras you want to add to your event. Your rental fee will be locked into place at this time and cannot increase even if rates change. RESERVATIONS We are happy to take reservations and hold a date for you! You can hold a date for 14 days free of charge, and then a non-refundable deposit and signed letter of agreement are due to reserve your special day. ![]()
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